It would be much appreciated if Shambles MOBiLE DJs could confirm these details which are naturally all negotiable, however final details should be agreed upon before a contract is signed, for both protection of the client & your “wow, is this ever value-for-money” DJ Service Provider, Shambles MOBiLE DJs

1. Event Details

• Client name(s) and contact information
• Event date, start time, and end time
• Venue name and full address
• Event type (wedding reception, ceremony + reception, corporate, etc.)
• Expected guest count

2. Services to be Provided

• DJ performance for [X] hours
• MC services (introductions, announcements, toasts)
• Sound system and lighting (specifically what’s included)
• Pre-event planning and timeline creation
• Setup and teardown (specify arrival and departure times)
• Any add-ons (uplighting, photo booth, ceremony sound, etc.)

3. Pricing and Payment Terms

• Total fee: The full amount for the event
• Deposit amount and due date: Typically 25 to 50% to secure the date
• Balance due date: Usually 14 to 30 days before the event
• Accepted payment methods: Credit card, bank transfer, check, etc.
• Late payment fees: What happens if payment is late (e.g., $25/day or 1.5%/month)
• Overtime rate: Per-hour cost if the event runs long

4. Cancellation and Refund Policy

5. Liability and Insurance

• Shambles MOBiLE DJs carries general liability insurance
• There is included a limit-of-liability clause ( liability for up to the contract amount, not the cost of the entire wedding)
• Note that Shambles MOBiLE DJs is not responsible for venue-related issues (power outages, weather for outdoor events)
• We usually include an indemnification clause (client agrees not to hold Shambles MOBiLE DJs liable for guest injuries, etc.) Anything different requires special negotiations, insurance etc)

6. Force Majeure

Our force majeure clause covers events beyond either party’s control: natural disasters, pandemic restrictions, venue closures, government orders. It specifies that neither party is in breach, if the event can’t happen due to circumstances outside their control. Include options for rescheduling or applying the deposit to a new date.

7. Venue and Technical Requirements

• Client must provide adequate power supply (amperage needed)
• A covered, dry area for equipment (outdoor events)
• Reasonable load-in and load-out access
• Protection from liability for venue-imposed sound limits or curfews

8. Music and Content

• Our DJs will take reasonable song requests, but reserves the right to use professional judgment
• Client can provide a do-not-play list and must-play list
• The DJs are not responsible for song requests from guests that conflict with the couple’s preferences

10. Photo, Video, and Review Permissions

We request:

• Permission to photograph your setup at the event for portfolio/social media
• Permission to use the event in marketing materials (with or without client names)
• A request (not requirement) for a review within 14 days of the event

Digital Contracts vs. Paper

E-signatures are legally binding in BC, Canada under Section 11 (1) of the Electronic Transactions Act (ETA). They are actually safer than paper, because they create a timestamped, tamper-proof record.

Shambles MOBiLE DJs sends contracts that have built-in e-sign, which clients can review and sign from their phone. The signed contract is stored with the event, linked to the invoice, and accessible by both parties anytime. No printing, scanning, or chasing signatures.

Integrating Contracts

The smoothest booking flow Shambles has found is:

1. Inquiry comes in (from the website, WeddingWire, The Knot, referral, etc.)
2. Respond within hours with a personalized message
3. Send a proposal with 2 to 3 package options
4. Client selects a package and you send the contract
5. Client e-signs and pays the deposit in the same flow
6. Date is confirmed and planning begins
7. If there are questions, please don’t hesitate to contact Lead DJ Graham at 604-845-5713